Best printers for small businesses 2026: 5 office alternatives

For a small business, the most important question is not which printer has the most features, but which one works every time someone needs to print an agreement, an invoice or a label. The five models below suit different needs. We don’t quote prices in the text. Printer prices move daily, and the retailer links show today’s price.

1. HP LaserJet Pro MFP 3101fdw – best for most offices

HP LaserJet Pro MFP 3101fdw is a black-and-white multifunction printer for small businesses printing 500–2,000 pages per month. Automatic duplex printing and scanning saves both paper and time, the HP Smart app lets you print straight from your phone, and the build quality is solid with HP’s support organisation behind it.

What makes it our default pick is reliability: the first page comes out fast and the machine rarely causes trouble. The weakness is toner cost: the cartridges are expensive, even if they last a long time. So do the maths on cost per page, not on the purchase price.

See HP LaserJet at Webhallen · Komplett · Dustin (advertisement links)

2. Epson EcoTank ET-4850 – best for low running cost

Epson’s EcoTank printers work differently from traditional inkjets: instead of swapping cartridges you refill the tanks from bottles, and the cost per page drops considerably. The ET-4850 prints both black-and-white and colour, and Epson’s own app handles printing and scanning from a mobile. The purchase price is higher than a cheap inkjet and the print speed doesn’t match a laser, but for a business printing lots of colour pages, this is the cheapest option in the list over the machine’s lifetime.

See Epson EcoTank ET-4850 at Webhallen · Komplett · Dustin (advertisement links)

3. Brother MFC-L6900DW – best for high volume

If you print several thousand pages a month, the Brother MFC-L6900DW is the rational choice. High speed, large paper capacity, a duplex scan feeder and low cost per page: a black-and-white workhorse built for offices where printing is a central part of the day, nothing else. It is bigger and more enterprise-oriented than the others in this list, but in return you get the fastest and cheapest operation.

See Brother MFC-L6900DW at Webhallen · Komplett · Dustin (advertisement links)

4. Canon i-SENSYS MF742Cdw – best colour laser multifunction

Canon’s colour laser printer is the choice when printouts represent the company: sharp presentations, reports and marketing material in professional quality. It has a touch screen, duplex printing, good connectivity and can print straight from the cloud via Canon PRINT Business. Colour quality is good and the pace is quick. What costs is the toner: colour toner is noticeably pricier than for black-and-white laser alternatives, so this model earns its place mainly with those who genuinely need colour.

See Canon i-SENSYS MF742Cdw at Webhallen · Komplett · Dustin (advertisement links)

5. Xerox B235 – best budget choice

Xerox B235 is the cheapest purchase on the list: a compact black-and-white multifunction printer that still handles printing, scanning and copying despite the low price, with the Xerox Print & Scan app for mobile printing. For a sole trader printing a few pages a week it may be enough. But the paper tray is small and the cost per page sits higher than on larger models. Print more than a few hundred pages a month and the B235 ends up being the most expensive choice on the list overall, even though the sticker price at the till was the lowest.

See Xerox B235 at Webhallen · Komplett · Dustin (advertisement links)

Summary

If you go for the HP, our getting-started guide for the LaserJet Pro MFP 3101fdw has the full setup.