Short answer: Microsoft Teams is popular but controlled from outside the EU. If you want collaboration with data under European jurisdiction, 6 reviewed alternatives are listed below (2 Swedish), ranked by our score, not by who pays us.
Outside EUCollaborationFreemiumEU data storage ✓ISO 27001
All-in-one for chat, video meetings and collaboration, deeply integrated in Microsoft 365 with EU Data Boundary for data storage within EU/EFTA. Microsoft is however an American company under the Cloud Act, and the interface is often perceived as cluttered and resource-demanding.
Full EU Data Boundary: customer data stored and processed within EU/EFTA
Included in Microsoft 365 that most Swedish organizations already pay for
American parent company, Cloud Act applies despite EU Data Boundary
Best for: Organizations already using Microsoft 365 that want chat, meetings and files in one package
Swedish team chat with channels, direct messages as well as voice and video calls, running on Webbfabriken's own servers in Stockholm. Drawback: small vendor and a young service without a large ecosystem of integrations.
All data is stored in Stockholm, built and run by a Swedish company
Free for now, with core features such as channels, video and file sharing
Small vendor: long-term future and pricing model unclear (free now, paid tiers may come)
Best for: Small Swedish teams that want all chat data to stay in Sweden without American cloud.
Spanish video meeting tool that runs in the browser and can be embedded in your own apps via API; all operations are within the EU. The catch: the strength lies in embedding for developers, less as a standalone meeting service.
Fully EU-based company and infrastructure (Barcelona)
Runs in the browser without installation
Most valuable for those who want to integrate video into their own product
Best for: Companies that want to embed GDPR-safe video meetings into their own website or app.
SwedishVideo meetingsFrom approx 99 SEK/monthEU data storage ✓ISO 27001
Swedish cloud PBX with built-in video meetings, chat and telephony where data is stored in Sweden. The catch: video is part of a larger telephony solution, not a standalone meeting service.
Swedish company, data stored in Swedish data centres
Video meetings in the browser without installation
Video is part of a PBX solution, not a pure meeting tool
Best for: Swedish companies that want to gather telephony, chat and video meetings in a fully Swedish platform.
EU/EEACollaborationFreemiumEU data storage ✓ISO 27001
End-to-end encrypted messaging and collaboration app with servers in Germany and Ireland. Drawback: the company is based in Switzerland (outside the EU/EEA) and the service is more messaging than full collaboration tool.
Strong end-to-end encryption for everything including calls
Data stored in the EU (Germany/Ireland), GDPR- and ISO 27001-aligned
The company is headquartered in Switzerland, i.e. outside the EU/EEA
Best for: Security-conscious teams that prioritize strong encryption for messages and calls.
Export channels and history if possible, set up the new tool in parallel for two weeks, and move team by team instead of all at once.
Remember: the Data Act gives you a legal right to get your data out and switch cloud services, with a maximum 2-month notice period.
Common questions
Why switch from Microsoft Teams?
Microsoft Teams is controlled from a country outside the EU. For non-sensitive use this is rarely a problem, but for customer data, personal data or the public sector a Swedish or European vendor means simpler GDPR work and no CLOUD Act exposure through ownership.
Are there Swedish alternatives to Microsoft Teams?
Yes, 2 of the alternatives below are Swedish. The rest are EU/EEA-based.
Are the alternatives as good?
It depends on your needs. We rank them by our overall score below. Some match Microsoft Teams feature for feature, others trade depth for data sovereignty. Read each review.
Ratings and labels are based on our verified data, see How we review. Some links are affiliate links; that never affects ranking.
