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AI tools for project & productivity

6 tools, ranked by our overall rating.

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1

Nextcloud

Nextcloud

4,0 Very good
German/EU
EU/EEA Collaboration Freemium EU data storage ✓

German platform for files, collaboration, chat and calendar, Europe's great alternative to Google Workspace and Microsoft 365.

  • Comprehensive: files, chat, calendar, documents
  • German, can run on own EU servers
  • Requires server operation

Best for: Companies that want control over files and collaboration within the EU.

2

Trello

Atlassian

4,0 Very good
Outside EU Project & productivity Freemium ISO 27001

Simple Kanban boards for keeping track of tasks, with AI add-ons.

  • Super simple
  • Free tier goes a long way
  • Limited for large projects

Best for: Simple to-do boards for small teams.

3

Notion AI

Notion

3,8 Good
Outside EU Writing Freemium EU data: Enterprise only ISO 27001

AI built into the note-taking tool Notion, which writes and summarizes where you already work.

  • Built into your notes
  • Good at summarizing
  • Requires that you use Notion

Best for: Teams already using Notion.

4

Reclaim.ai

Reclaim.ai Inc

3,5 Good
Best for time management
Outside EU Project & productivity Freemium

AI calendar assistant that automatically blocks focus time, habits, tasks and meetings in Google or Outlook calendar. A smarter alternative to pure booking for those who find it hard to defend their time.

  • Automatic time blocking for focus, habits and tasks directly in the calendar
  • Smarter scheduling links and team coordination than pure booking tools
  • American company; data stored in the USA even though DPF and SCC are in place

Best for: Those who live in the calendar and want AI to protect focus time, habits and important tasks.

Try Reclaim.ai → 14-day free trialAffiliate link Details
5

ClickUp

ClickUp

3,3 Good
Outside EU Project & productivity Freemium EU data: Enterprise only ISO 27001

All-in-one project tool with built-in AI for tasks and summaries.

  • Very versatile
  • Free tier
  • Can become cluttered

Best for: Teams that want everything in one tool.

Try ClickUp → Affiliate link Details
6

Motion

Motion

2,5 Okay
Outside EU Project & productivity From approx 200 SEK/month

AI that plans your calendar and tasks automatically.

  • Automatic calendar planning
  • Good for overbooked people
  • Expensive

Best for: Those who drown in tasks and meetings.

Try Motion → Affiliate link Details