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6 tools, ranked by our overall rating.
German platform for files, collaboration, chat and calendar, Europe's great alternative to Google Workspace and Microsoft 365.
Best for: Companies that want control over files and collaboration within the EU.
Kanban boards from Atlassian where tasks move between columns as they get done. The free plan covers a small team, while the AI features live in the paid plans. Trello is covered by Atlassian's ISO 27001, ISO 27018 and SOC 2 certifications, but lacks EU data residency according to Atlassian's own documentation.
Best for: A small team (a three-person agency, say) that wants a shared to-do board with no onboarding.
Notion AI is the AI features built into the note-taking tool Notion, able to write and summarise directly in your documents. A free tier exists, but full AI requires the Business or Enterprise plan. EU data residency is only offered to Enterprise customers.
Best for: A small team that already keeps all its notes, projects and documents in Notion and wants AI help in the same workspace.
AI calendar assistant that automatically blocks focus time, habits, tasks and meetings in Google or Outlook calendar. A smarter alternative to pure booking for those who find it hard to defend their time.
Best for: Those who live in the calendar and want AI to protect focus time, habits and important tasks.
All-in-one project tool with built-in AI for tasks and summaries.
Best for: Teams that want everything in one tool.
Motion lets an AI plan your calendar and tasks automatically. It costs from 19 USD per seat and month, around 200 SEK, and has no free tier. Data is stored in the USA and Motion does not publish a DPA.
Best for: A consultant or manager who is drowning in meetings and tasks and wants someone else to put together the daily schedule.
